Administrative Coordinator

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Society For The Promotion Of Japanese Animation is looking for a Superstar Administrative Coordinator to provide excellent support for our Operations Director. 

Primary Responsibilities:

  • Create presentations and reports as requested.
  • Provide support by assisting the Operations Director with reviewing and drafting correspondence
  • Research, review and collect and analyzing information.
  • Assist with ensuring communication flow between internal and external contacts based on priorities.
  • Reviews, proofreads, and formats all correspondence prepared by the Senior Management to ensure accuracy and completeness as well as consistency with organizational policy.
  • Maintains Operations Director's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Maintains and protects the organization information confidential.
  • Collecting and organizing Senior Management's receipts in compliance with finance policies and procedures. Ensuring expenses are recorded up to date within one week of purchase.
  • Coordinates Operations Director's travel needs with SPJA.
  • Transcribe notes during meeting.
  • Provide support as back up to existing SPJA receptionist including duties such as general office tasks such as clean up, resource calendar management, etc.
  • Other duties as assigned.

Minimum Requirements:

  • Minimum of 1 year of experience providing support to senior level management.
  • Ability to work collaboratively with all levels of individuals in the organization.
  • Excellent written and verbal communication skills.
  • Possess attention to detail.
  • Ability to adapt to changing priorities on a daily basis.
  • Ability to maintain professionalism and act with high integrity.
  • Ability and available to work a non-traditional work schedule, SPJA Work Hours are 10:00am - 7:00pm. Available to work weekend and after hour Company events and functions.
  • Ability to travel to other locations outside of the SPJA office such as LA Convention for AnimeExpo Events.
  • Possess excellent organization and time management.
  • Ability to prioritize tasks effectively and work under tight deadlines.
  • Proficient in Excel, PowerPoint, and Word.
  • Experience in assisting with reporting and budgeting a plus.
  • Must be able to lift up to 30 lbs.
  • Up to 20% travel required.
  • Must be able to perform required tasks at the SPJA office and event locations.
  • Experience with the event industry or entertainment is helpful

Location: Santa Ana, CA
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